Capital Campaign Coordinator, Full Time - Hourly


Job Summary:

The purpose of the Capital Campaign Coordinator is to provide administrative support to the Capital Campaign Manager and Campaign Counsel.  This person will be in charge of organizing meetings, taking notes within those meetings, maintaining the master campaign calendar and maximizing meetings and cultivation events.  The ideal candidate for this position should be comfortable speaking to groups and taking charge of projects. This person reports to the Capital Campaign Manager.


Basic Function and Responsibilities (including but not limited to):

  • Maintain master Campaign calendar to maximize meetings, cultivation events, etc. including scheduling for Staff and Campaign Committee
  • Prepare agendas, talking points, assemble presentations and meeting prep for Campaign Committee members and Staff
  • Organize and monitor volunteer assignments and follow-up assisting in all aspects of volunteer activities
  • Follow up and communicate regularly with Campaign team and Committee to ensure completion of action items
  • Enter notes to track conversations and meetings and run campaign action, proposal and progress reports
  • Prepare materials for Campaign Committee Meetings
  • Document pipeline and task assignments, track prospects and maintain timelines
  • Organize and help write campaign meeting requests, action reminders and meeting follow up, and help with proposal and materials assembly
  • Work with Development Manager to enter gifts and pledges into the database and acknowledge all campaign gifts and pledges including preparing pledge payment reminders and pledge agreements in coordination with Campaign Manager; follow up with pledge commitments and past due pledges
  • Work with Campaign team to ensure that gifts are acknowledged with appropriate recognition and appreciation
  • Work with Campaign Manager and Campaign Counsel on donor cultivation and stewardship events and meetings (will require evening work)
  • Perform other duties as assigned



  • A minimum of 2 years of administrative experience.
  • College Degree or equivalent work experience
  • Excellent in Microsoft; Access, Outlook, Excel, PowerPoint, and Word
  • Experience with donor databases, Raiser’s Edge preferred.







Fun Fact
The rolling loop projector--the heart of the IMAX film system--was invented in the 1960's by Ron Jones, a machinist and camera builder from Brisbane, Australia.

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